The 8 Best AI Meeting Assistants for Summarizing Meetings

We’ve written extensively about the increased number of meetings the average person has to contend with on a near-daily basis—there are a lot of them, and, thanks to the rise of hybrid work, way more than ever before.

That, coupled with even higher levels of cognitive overload, means that the more meetings you’re in each day, the less focused (and tired) you naturally become.

To help keep track of what gets said and remind you of what needs to get done, you probably take notes during meetings—either by hand, on a computer, or on a smartphone.

But, unless you’re a note-taking superstar, completely change how you take them, what you write down, or which note-taking method you use, chances are you’re probably missing out on at least a few key pieces of information in every meeting.

Everyone could use an extra hand, especially when it comes to taking notes. And that’s where an AI meeting assistant comes in.

‍What is an AI meeting assistant?

An AI meeting assistant is an AI-powered virtual assistant that transcribes, summarizes, and highlights key takeaways and action items from remote or in-person meetings (although some AI meeting assistants are built for automatically scheduling meetings, setting reminders, creating agendas, and managing participants).

We recently wrote about transcription software on our blog. Although AI meeting assistants have similar functionality, they often go a few steps further: synthesizing information, recognizing the main topics of discussion, and (sometimes) even attending meetings on your behalf—although the jury’s still out on whether that’s socially acceptable or totally creepy.

What’s not up for debate is their benefits:

AI meeting assistants take care of the busy work, letting you stay focused and engaged during meetings
AI meeting assistants provide a permanent record of what gets said—unlike traditional meetings notes, which are hastily jotted down and open to interpretation
AI meeting assistants fill in the gaps—we can only absorb so much information in each moment, and AI meeting assistants can help remind you of anything that gets discussed

Or, to be even more straightforward: AI meeting assistants take notes for you. Plain and simple.‍

Here are 8 AI meeting assistants you should try at your next meeting 🤖

Bloks

‍Bloks is the AI-powered productivity assistant that puts your notes, tasks, and meeting on autopilot.

Once you’re set up in Bloks, you simply click the magic mic icon to launch Bloks’ AI meeting assistant, which automatically transcribes, summarizes, and surfaces action items from any meeting or conversation.

Bloks take notes and makes sense of them for you. It organizes your meeting transcriptions and summaries by associating them with the relevant attendees and events in your calendar. And, Bloks uses AI to highlight key talking points and topics of discussion, so they’re easy to look up and find later on.

Better yet: Bloks’ free AI meeting assistant can transcribe any meeting or conversation—be it a Zoom call, Google Meet, Slack Huddle, Microsoft Teams meeting, etc.—without the use of intrusive or awkward bots.

Bloks is available on macOS, Windows, iOS, and Android.

→ Sign up for free

‍Sembly

Sembly.ai is a SaaS platform that provides AI-assisted meeting management capabilities. The platform integrates with popular meeting tools such as Zoom, Google Meet, and Microsoft Teams, allowing users to record and transcribe meetings. Users sync Sembly with their Microsoft Outlook or Google Calendar, and Sembly will automatically send a bot as an attendee to transcribe and summarize their meetings. (Users can also transcribe and summarize calls in-person using the mobile app.)

Using artificial intelligence, Sembly.ai generates meeting summaries, offers an overview of discussions via GlanceView™, and produces editable meeting minutes. It also has the capability to identify key items and topics of discussion.

Sembly.ai is available in 36 languages and supports both web and mobile (iOS & Android) platforms.

‍Price: Free to $20 a month

Fireflies.ai

Fireflies.ai is an AI voice assistant that transcribes, summarizes, and identifies action items during meetings on Zoom, Google Meet, and Microsoft Teams. It integrates with a variety of tools, including Hubspot, Salesforce, and Asana. It can record and transcribe live meetings, supplement transcripts with audio, and extract key data through AI Super Summaries. Fireflies.ai also offers collaboration tools, such as commenting, flagging, pinning, and lets users create soundbites that can be shared.

Price: Free to $29 a month

Fathom

Fathom records, transcribes, and pinpoints key moments in Zoom calls, Google Meets, and Microsoft Teams meetings, freeing users from manual note-taking. It automatically generates and syncs call notes to Salesforce and Hubspot, and can turn highlights manually selected by users during video conferencing calls into shareable video snippets, which can be shared amongst colleagues and attendees over email or Slack.

Fathom is available in seven languages, including English, French, German, Spanish, Italian, and Portuguese.

Price: Free to $19 a month

MeetGeek

MeetGeek is an AI-based meeting assistant tool that records video, transcribes, summarizes, and shares insights from meetings. It is designed to serve consultants, sales managers, and HR professionals, assisting in various tasks. The tool features conversation analytics, which can provide insights for improving meetings. Its interface allows for real-time note review, and a central dashboard provides an overview of past and upcoming meetings.

‍Price: Free to $29 a month

Colibri

Colibri.ai is a live transcription and AI-powered note-taking app that works with video conferencing tools like Zoom, Google Meet, MS Teams, Webex, and BlueJeans. It records and transcribes online calls in real-time and condenses them into searchable meeting notes. Colibri can also share live meeting transcripts directly to a Slack channel as you speak. Colibri is also equipped with conversation intelligence and sales coaching features that use AI to support sales teams in their tasks.

Price: Free to $50 a month

Jamie

Jamie.ai is an AI assistant that generates meeting summaries. It operates across multiple meeting software platforms and produces summaries based on user preferences, even accommodating industry-specific terminology. After the creation of the summary, the audio data is deleted to protect user privacy. Jamie.ai supports over 15 languages.

Price: Free

‍Avoma

Avoma is an AI meeting assistant and revenue intelligence tool designed to improve the efficiency of business meetings and calls. It records, transcribes, and summarizes meetings, using AI to identify key points and themes. Users can comment on transcripts and @mention team members, as well as create voice snippets and share moments from conversations with customers. It also provides a searchable database of meetings, helping users locate specific phrases or mentions. Avoma can be integrated with calendars, CRMs, conferencing tools, and dialers.

Price: Free to $79 per month

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Like this list? Check out our buyer’s guides on the best transcription software and note-taking apps for Mac and iOS users, or learn about the best apps for building a second brain and PKM.

‍Ready to make the leap? Download Bloks for free on macOS, Windows, iOS, and Android.

Whether you’re a sales superstar, in-demand consultant, busy recruiter, or someone who simply needs to schedule a lot of meetings, one thing’s for sure—you’ve probably booked a lot of them over the past two years.

Hybrid work has forced the majority of our meetings online, and while we appreciate being able to wear sweatpants during normal work hours, the time-consuming ballet that is sharing your availability, finding a time to meet, and adding it to your calendar isn’t quite as enjoyable.

Speaking with everyone from solopreneurs to seasoned professionals, it seems like a lot of people find meeting scheduling software either costly, impersonal, or just plain boring. And Calendly and other alternatives don’t always cut it.

We hear you.

Everyone is different, and so is how they work. Making good first impressions is important, and you shouldn’t have to pay a premium for them or basic customizations and integrations with your meeting booking system.

Nook Calendar’s meeting proposal feature is already used by tons of high-performing teams for selecting and proposing meeting times outside of their organization.

Now, we’re making things even easier by letting you build personal pages with shareable calendar-booking links, right in Nook Calendar. Add them to your LinkedIn profile, email signature, website, or messages when finding a time to meet.

We think it’s the best meeting scheduling software out there, and we’re excited for you to give it a try, so let’s get started.

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Here’s How to Set Up a Personal Booking Page in Nook Calendar

First off, if you’re new to Nook Calendar—hello! (If you’re already a Nook user, you can skip ahead.)

You’re going to start by syncing your calendar—either from Google Calendar or Microsoft Outlook—and entering your work email address.

Once you approve any necessary permissions, you’ll set up your People Bar. Search for any connections and add the people you interact with the most when scheduling meetings.

From there, you can add any additional calendars you want to see (add your personal one, if you like, to further prevent any overlaps when scheduling meetings), integrate with Zoom (so you can launch calls straight from your calendar), and choose your preferred display setting—select Match OS, Light Mode, or Dark Mode.

Launch Nook Calendar, and you’re ready to set up your online meeting scheduler.

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Now, the fun begins

You’re going to start by claiming your unique URL for sharing your meeting availability page.

Your first name appears by default, but really, it can be anything. We recommend using your full name (e.g., /john-smith).

(You can always change your URL in the future, as long as it’s still available.)

From there, you want to complete your profile.

Your profile pic is automatically pulled in from your Microsoft or GCal account.

But you can add your name, job title, welcome message, and links to social media profiles or professional website, so guests know a bit more about you when booking a meeting.

Then, you can start setting your weekly availability.

Nook Calendar defaults to traditional time blocks—9–12 a.m. and 1–5 p.m. These are the hours someone can book a meeting from your personal page. Adjust them based on your availability.

Your timezone is automatically set to your local time, but you can change it if you primarily work with people in a different timezone and it’s better to visualize that when setting your availability.

Choose which calendar you want to accept meetings in—it can only be booked in one, but Nook Calendar will automatically reference your availability in other calendars you’ve synced to prevent double-bookings when someone schedules a meeting.

Now, it’s time to set up some paramaters.

You can set up your preferred meeting duration in either 15, 30, 45-minute or one-hour increments (or a custom time).

You can also add buffer time to give yourself a break between meetings, or set a lead time of up to 24 hours, so no one can book any last-minute meetings.

And you’re all set! You can preview what the page will look like, then share it with contacts or add it to your LinkedIn profile (we suggest adding it as a secondary URL), email signature, and anywhere else you do business.

Once someone books time in your calendar, you’ll receive an email and get a notification in the Pulse.

If you ever need to make any changes, you can access your personal meeting page in the bottom of the Magic Panel and make any adjustments—either to your weekly availability or personal information.

You can also remove your availability by simply creating events in Nook Calendar and marking them as Busy to block off time and prevent any bookings.

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